Constitution of HSC

(Voted at the Charter meeting on 4/2/2006)

Article I    Title

This Association shall be known as the Heidelberg Soccer Club (hereafter known as HSC).

Article II    Purpose

The purpose of HSC shall be to develop, promote, and administer the game of soccer for all ages of players, and to collect and preserve the long history of HSC.

HSC is organized and operated exclusively for the above stated purpose, and other non-profit purposes, and no part of any earnings or income shall be to the benefit of, or be distributed to, its members, officers or other private parties.

Article III    Affiliation

The HSC shall be an affiliation of tthe United States Soccer Association (hereafter known as USSA) Constitution. Individual teams may play in leagues that have affiliations. That particular team and its operation within, HSC will follow that affiliations rules for that team only. HSC is not required to apply affiliations to other HSC teams not in that league, but may do so at it’s own choice if approved by the managing Board of Directors.

The HSC shall be subject to the authority of PAWest, The United States Soccer Federation (hereafter known as USSF), and the Federation Internationale de Football Association (hereafter known as FIFA).

Article IV    Government

The HSC shall be governed by its Constitution, By-laws and Rules and Regulations. HSC shall retain its own autonomy, but will adhere to the Constitution, By-laws and Regulations of PA West on all matters pertaining to interstate, regional, national and international competition, or in other competitions sponsored by PAWest.

Article V    Membership

Membership in HSC shall be opened to all. Continued members must maintain member in good standing status.

Any adult member shall be entitled to the privileges associated with membership. The acceptance of membership obligates the member to comply with the provisions of the Constitution, By-laws and the Rules and Regulations of HSC. Penalties for the violation thereof shall be taken as provided in the By-laws.

Article VI    Seasonal Year

The seasonal year of HSC will begin on January 1 and end on December 31 of the same calendar year. The Constitution, By-laws, and Rules and Regulations shall be in effect for the entire twelve months of the seasonal year.

Article VII    Board of Directors

The government of HSC, with the authority set out in herein and in the By-laws, shall be vested in a governing body known As the Board of Directors (hereafter know as the Board).

The composition of the Board of Directors shall be as follows:

  • 1. (5 at minimum 7 at maximum) Board Members elected at the Annual General Meeting.
  • 2. The elected Board of Directors shall then appoint the Officers of the Board as listed below.
    • Officers: · President · Vice President · Secretary · Treasurer
  • 3. The remaining Board Members shall be required to serve as Chairperson on at least one of the Board approved Committees.
    • Standing Committees: Fundraising, Adult Teams, Youth Director
  • 4. All appointments by the Board must be accepted by a majority vote of the elected Board Members

The Board shall meet as provide in the By-laws.

Board members, whether elected or appointed, shall serve from January 1 to December 31 of the same Seasonal Year.

The duties and responsibilities of the Board members both individually and collectively shall be as provided in the By-laws.

All decisions of the Board are final.

Any vacancies occurring on the Board during the Seasonal Year shall be filled by appointment of the Board and confirmed by a majority vote of the Board. Such new members arising from vacancies shall continue in office until the next December 31.

Article VIII    General Meetings

There shall be at least two (2) General Meetings of the membership during each Seasonal Year, one of which shall be designated as the Annual General Meeting.

The President shall call the Annual General Meeting with the concurrence of the Board, toward the end of the Seasonal Year, but no later than November 30 of the Seasonal Year. Election of Board Members shall take place at this time.

With respect to all general meetings, notification to all members in good standing shall be given not less than fifteen (15) days in advance of the scheduled date.

The order of business at general meetings shall be as follows:

  • 1. Call to order
  • 2. Reading of the minutes of the last general meeting.
  • 3. Acceptance of those minutes
  • 4. Reports from the Treasurer, Secretary, Registrar, and Committees.
  • 5. Unfinished business
  • 6. Proposals for amendments to the Constitution and the By-laws
  • 7. New business
  • 8. Adjournment

Six (6) members present in good standing, including a minimum of 3 Board members, shall constitute a quorum. Voting by proxy will not be permitted. Hereafter reference to a voting membership assumes adherence to a quorum.

Board members elected at the Annual General Meeting shall take office on January 1 of the current Seasonal Year.

The President, as may be required from time to time, may call special meetings of the membership, with concurrence of the Board. In addition a special meeting can also be called by a majority vote of the Board members.

Article IX    Amendments

The Constitution may be amended, in whole or in part, by a two-thirds vote of the membership present and in good standing, on the basis of one vote for each member at any duly called meeting of HSC provided a quorum is present.

Proposals for amendment of the Constitution must be made in writing and be submitted to the Secretary. All proposed amendments must be approved by a majority vote by the Board prior to being submitted to the general membership. All members must be notified of proposed amendments to the Constitution at least 30 days prior to any meeting in which an amendment is being proposed.

Article X    By-laws

By-laws will be hereafter adopted that may be amended or repealed, in whole or in part, in the manner provided therein.

Article XI    Dissolution

Upon the dissolution of the Association, the Board of Directors shall, after paying or making provision for the payment of all liabilities, dispose of all assets of the Association exclusively for the purpose, or purposes, stated in Article II of the Constitution in such manner, or to such organization, or organizations, constituted and conducted exclusively for the like purpose or purposes as shall at that time qualify as exempt under Section 501 (c) (3) and/or Section 501 (c) (7), Internal Revenue Code of 1954, or any corresponding provisions in the Federal Tax Law, as the Board of Directors may determine.


V 1.0 - 4/4/2006 - Original version approved at board meeting.

V 2.0 - 5/1/2007 - Amendments approved at board meeting.